We are seeking an Executive Assistant to provide comprehensive support to our Company President and Executive Partners. This pivotal role requires exceptional organizational abilities, meticulous attention to detail, and the capacity to manage a wide range of administrative tasks. The ideal candidate will also be a collaborative team player, contributing to the overall efficiency and effectiveness of our administrative operations.
In this role you will be part of the Administrative team, supporting various tasks and projects. This is an excellent opportunity to work closely with senior leadership and play a key role in the success of our organization.
Role responsibilities:
Company President
- Manage and maintain the company President's complex calendar, including scheduling meetings, appointments, and coordinating associated activities
- Prepare proactive daily reminders for calls, emails, and follow-up items, as well as processing mail
- Provide comprehensive administrative support, including assisting with personal errands
- Organize and sort important documents, and provide light bookkeeping support
- RSVP to events on behalf of the President and collaborate with the Event and Marketing team
Company Executives
- Support Executive Partners, including managing calendars, scheduling meetings, and coordinating associated activities
- Act as support for ad hoc tasks such as purchasing gifts for clients and employees, fielding incoming phone calls as needed, and processing Executive expense reports
Qualifications and Skills:
Required:
- 3-5 years of proven experience providing administrative support at the Executive level
- Bachelor's degree / Associate's degree preferred, or equivalent relevant experience
- Proficiency in Google Workspace, specifically calendar management
- Excellent organization and time management skills, and the ability to prioritize tasks effectively in a fast-paced environment
- Attention to detail and strong problem-solving abilities
- Proactive and able to anticipate needs and take initiative independently
- Excellent written, verbal and interpersonal communication skills
- Experience managing small to medium-scale projects or tasks with minimal supervision
